If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. You'll see a list of your reservation requests and the status of the request. Please note that all SSB meeting rooms are self-serve. Requests are processed within 1-2 business days. If interested in a building tour please contact our hospitality desk at 512-475-7739. The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Does this mean that events are not allowed to have guest speakers? Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. See below for details. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. Computational Engineering and Sciences- A.C.E.S. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Students are not allowed to reserve any of the following rooms. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Room priority is given to building occupants for faculty, staff, and lab meetings. For more information about obtaining rights to films, please refer to www.mplc.com. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Please review all SSB meeting room policies prior to your event. Setup in all rooms includes tables and chairs only. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. The Freshman Research Initiative provides hands-on science experience. Failure to do so may hinder future reservation requests. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. College of Pharmacy This system is more intuitive and mobile friendly. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. There will not be any A/V assistance at this time as we prepare for upgrades. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Reservations outside of these dates will not be accepted. We have a new reservation system - Mazevo! 30 minutes) so adjust accordingly. If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. Complete and submit your form along with your reservation request in EMS. Dance studio, hardwood floors, and mirrors. What types of spaces do the WCP have for reservations? Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Course Requirements. These are outlined in our policies and procedures. There are many reasons why your room is not showing up. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. Complaints of disruption shall be reported to the Building Manager. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. Leave a GPC for the class or exam following. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. Stage, audio, lighting, projection. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Need to find a space for a meeting or event? Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. Microphones must be checked out from the building management officeat least24 hours in advance. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. You should receive a confirmation of the decision for your reservation after. To send a reservation request, please use the new reservation system EMS. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu Thank you! GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. Registered student organizations must contact the Dean of Students Student Activities. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. This means that the time of your event is outside the determined building hours. (This will download a zip file from the Crestron site). The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Prior arrangements may be made with the Building Management Office to check out adaptors. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. What does the First Available Booking Date Violation message mean? Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. The room has 12-16 seats and is available to the UT Community. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. No. The rooms are normally unlocked upon arrival. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). Priority is given to FAC building occupants. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Group Study Room Instructions. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Cockrell School of Engineering Hotline Yes. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Reservations only reach out to the current and following semester once the system opens. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. NMS 1.210 has some equipment failure. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. Click on the name of your reservation you are trying to change. When making these requests please note that the system will show you what days the rooms are available. Reservations outside of these dates will not be accepted. Seminar Room with tables, chairs, and chalkboards. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Login using your UT EID. Classes and exams have first priority in GPCs. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. EMS Software is a room scheduling platform with an online reservation request portal. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. Our office does not schedule these spaces. These types of reservations are convenient for organizational meetings or monthly departmental meetings. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Non-UT Login UT Login EMS allows you to manage your program details: If it is showing as "web request," your reservation is still pending. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. These rooms are maintained in part by those who use them. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information Requests should be made as far ahead of time as possible (toensure availability). Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. ITS staff may not be immediately available to provide support during an event. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). Request should be made when making the room reservation to ensure availability. George I. Sanchez Building (SZB) Northeast Plaza, Graduate School of Business (GSB) North Plaza, Tables With Umbrellas, Chairs, Sun Loungers, Volleyball, Basketball, Benches, Bike Racks, Trash/Recycling Bins, Honors Quad Courtyard, between 4 residence halls: Littlefield (LTD), Blanton (BLD), Andrews (AND), and Carothers (CRD), University Housing and Dining Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Below are the links to the forms that need to be filled out in order to reserve a room. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Benches, Covered Tables With Seating Office of Research Support and Compliance (RSC). Please call SSB Management at 512-232-2890 if supplies needs to be restocked. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. Capacity: 231 - Media: full media console. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. A group is defined as two or more students. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. The building manager will clean and maintain the check-out of tablecloths. The University Unions catering is the buildings preferred caterer. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Outdoor Room Reservations. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Please submit forms a minimum of two weeks prior to the event. Our new reservation software is now live! Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Our new reservation software is now live! Reservations are limited to 4 hours total per EID per week. Select Browse to view available rooms. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Floors: 09: Gross Sq. Can I make a reservation for more than two semesters in advance? You will receive a confirmation once the reservation is finalized. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. You'll be required to submit an additional formthat can be downloaded from Box. Both buildings feature theaters and ballrooms. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. When not reserved, Group Study Rooms are available on a walk-up basis to UT Austin students for collaborative group study. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Decorations are fine but with certain parameters. Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. My organization is not listed under the clients, what do I do? For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). 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